Pmi stake holder analysis pdf

Project stakeholder management martina huemann, wuvienna university of economics and business, project management group, austria pernille eskerod, webster university vienna, department of business and management, austria claudia ringhofer, wuvienna university of economics and business, project management group. Apr 11, 2014 stakeholder analysis was once included under project communications management, but it encompasses much more than just communication. Stakeholder analysis typically refers to the range of techniques or tools to identify and understand the needs and expectations of major interests inside and outside the project environment. June 3rd, 20 by admin the most significant new item in pmbok 5 is the addition of a tenth knowledge area. Stakeholder analysis was once included under project communications management, but it encompasses much more than just communication. The following is how a guide to the project management body of knowledge pmbok guidefourth edition project management institute pmi, 2008 defined stakeholder management. Perform a stakeholder analysis for the pmp certification exam. Perform a stakeholder analysis for the pmp certification.

Local authorities, for instance, can have a high impact on an organization. Systemic board with the project stake holder analysis for the case study proje ct. During that time pmi, the governing body of the pmp exam, considered communication management and stakeholder management to be the same knowledge area. Pdf experimenting with project stakeholder analysis. Project stakeholder management identify stakeholders initiating. Planning effective stakeholder management strategies to do the same thing. Two of the most difficult challenges in managing projects involves identifying a projects stakeholders and understanding each stakeholders project. I have been managing dozens of projects, small and huge, successful and unsuccessful. Before concluding this post, lets revisit the key points. Stakeholders are individuals who get impacted by the project.

Stakeholder identification and analysis an electronic project. Stakeholder analysis is a technique of systematically gathering and analyzing. According to pmi 20, stakeholders are people or organizations that. In doing so, it describes a strategy for assessing the influence of project stakeholders external to the projectboth the. A stakeholder is any individual, group or organization that can affect, be affected by, or perceive itself to be affected by a programme in a nutshell, the stakeholder management comprises four steps. It is used to identify all key primary and secondary stakeholders who have a vested interest in the issues with which the project is concerned. If theyre not positive about us, what would turn them into advocates. Pdf this work is about a technique called stakeholder analysis, which can be. The most significant new item in pmbok 5 is the addition of a tenth knowledge area, project stakeholder management.

Starting with an excel template cuts down on the time needed to format the analysis and lets the busy project manager get the information on the page as quickly as possible. Stake holder stake holder stake holder project manager stake holder stake holder stake holder stake holder stake holder stake holder. Using an electronic search process, we searched a pdf. What is a stakeholder characteristics and roles matrix. Meticulous stakeholder analysis and a careful communication plan will. In a stakeholder analysis, there are two variables which affect the project more than any other. Usually there are expectations to receive them at a certain time, cost, quality level, or other criteria as well. The role of stakeholderbased management in project success.

It identifies the interests, expectations, and influence of the stakeholder and relates them to the purpose of the project. Three groups of stakeholders lets consider first the scope of the definition. However, very quickly i naturally found myself turning to the tools id learned from my lean training and from using the pmi improvement cycle. Stakeholder analysis is part two of our series on the eight powerful project management processes, a look at crucial project management processes that are included in our toolkit, essential gear for project managers. Stakeholder management is a critical component to the successful delivery of any project, programme or activity. Dear visitor, i am a pmp project management professional, certified by the project management institute since 2004. Dec 19, 2017 according to the pmi project management institute the term refers to an individual, group or organization that is actively involved in the project, anyone who may affect, be affected by, or perceive itself to be affected by a decision, activity, product or any type of outcome of the project. Communication plan stakeholder comm score frequency method approach 1 project manager 10. A stakeholder analysis is a process of identifying these people before the project begins. The following article is a summary of stakeholder management for pmbok 6 th edition. It is used to identify all key primary and secondary stakeholders who have a vested interest in. Over the years our expert pmp elders started to realize there was a lot more to people management than they first believed. This article examines project stakeholder management as a process for managing the impact of project decisions on all stakeholders throughout a projects life cycle.

Pdf project stakeholder management in the clinical research. Point being, you can create any kind of grid, depending on what you think is best for the project, but the overall goal is to develop a strategy for managing stakeholders and for planning your project communications. Project managers use stakeholder analysis to identify the key stakeholder and to assess interests, positions, alliances, and importance given to the project by such stakeholders. Project stakeholder management involves identification of stakeholders, analysis of their expectations and. Perform a risk analysis of the pessimistic estimates. Stakeholder definition the definition of stakeholders is very broad in the pmbok guide. A process has inputs and outputs project manager uses tools and techniques. A stakeholder is an individual, a group of people, or an organisation who can affect or be affected positively or negatively by your project. Project stakeholder management processes required to identify all people or organizations impacted by the project, analyzing stakeholder expectations, and impact on the project, and developing appropriate management. The resulting document, therefore, includes instructions and tools that are.

Current level of engagement desired levels of engagement. The pmbok guide shows an example of a powerinterest grid. The important thing to know is that stakeholder management is by no means new to pmi. It also helps to identify stakeholder relationships with the project and with other stakeholders that can be leveraged to build coalitions and potential. Proper stakeholder analysis and management can help project managers find powerful allies to assist the project and keep negative influences from disrupting it.

Project stakeholder management study notes pmi, pmp, capm, pmbok, pm network and the pmi registered education provider logo are registered marks of the. The agile collaborativepmbok 4 to 5 stakeholder management. Analysis of interest and power besides the analysis of stakeholder power in terms of their ability to influence people and developments, it is also necessary to eval uate, to which extent the stakeholders will exert their power. Stakeholder analysis is a method that can help us tackle these issues. Pmbok 4 to 5 stakeholder management scrum waterfall. This article examines project stakeholder management as a. Typically rural households undertake multiple livelihood strategies that include subsistence farming and informal trading.

An individual, group or organization who may affect, be affected by, or perceive itself to be affected by a decision, activity or outcome of the project. For example, a government regulatory approval authority has a. They have an interest in the execution of the project, getting the approvals and resources, and they also have a stake in the project outcome. Stakeholder management overview project management. The importance of stakeholder analysis in project management. Each software project may have different types of stakeholders pmi, 2008. A discussion of these issues should be led by the sponsor, or initiator, of the stakeholder analysis.

The process creating a stakeholder analysis example involves eight major steps. Project stakeholder management involves identification of stakeholders, analysis of their expectations and influences, development of appropriate strategies to work with the stakeholders and executing the process. Multiple classification models are used for stakeholder analysis, but not limited to. Shown in the example that follows is a matrix to assist in tracking critical stakeholder information over the life of the project. The first step in conducting a stakeholder analysis is to define the purpose of the analysis, identify the potential users of the information, and devise a plan for using the information. This site is supposed to help you learn the required vocabulary of the project management world. My initial thought was to use a classic business analysis approach, collect the information and make recommendations.

Mar 26, 2018 pmp certification study notes project stakeholder management by edward chung, pmp, pmiacp, itil foundation march 26, 2018 updated for the new pmp exam thru 2020. Stakeholders can either impact or be impacted by the project. Apr 05, 2018 shown in the example that follows is a matrix to assist in tracking critical stakeholder information over the life of the project. A guide to the project management body of knowledge, pmbok guide fifth edition, project management institute, inc. Power is the ability of the stakeholder to stop or change the project. Apr 30, 2001 this document will assist project managers in preparing to interview all stakeholders in a project. Health reform stakeholder analyses were conducted with phr support in ecuador and india. Pmp certification study notes project stakeholder. The pmi logo is a mark of project management institute, inc. Stakeholder analysis examples with downloadable template.

Stakeholder analysis and management checklist 234 introduction in the past few decades, companies have been managed with financial returns for shareholders to the fore. Stakeholder analysis in conflict resolution, business administration, environmental health sciences decision making, industrial ecology, and project management is the process of assessing a system and potential changes to it as they relate to relevant and interested parties stakeholders. Just one of many project management forms, a stakeholder analysis matrix will inform you of the interests and influence of those involved in a project change. The grid in the pmbok guide is a 2 x 2 grid, and this one is 3 x 3. A stakeholder is a person, group, or other entity who has an interest in your project. Before we start, make sure you download our complete pmp guide below. Already at the early stages of an msp, stakeholder analysis is key. The first step is to identify stakeholders, you cant manage them if you dont know who they are, list them out. Stakeholder characteristics and roles matrix multi. As a minimum, the project sponsor is a stakeholder who is expecting to receive the projects deliverables.

Jul, 2017 for the exam you will need to understand the four processes of the 47 that fall within stakeholder management, as well the important outputs of these processes. Once upon a time the pmp exam contained less knowledge areas. A stakeholder analysis is a process of identifying these people before the. Stakeholder analysis matrices can be beneficial at the outset of new projects and they can be beneficial when projects change direction. Stakeholder analysis example and overview for project managers. Plan stakeholder management planning manage stakeholder engagement executing. A team is a group of people who will complete work on the project. Project stakeholders are those individuals who are both under and beyond a project managers authority, individuals such as project team members and contractors as well as customers and those directly and indirectly affected by the projects outcome, such as residents of an entire neighborhood in the case of large construction projects. Two communications management processes have been resequenced and moved to stakeholder management identify stakeholders manage stakeholder engagement four new planning processes added. The financial andor subsistence activities undertaken by households to meet their daily needs. Project stakeholder management project management in. Stakeholder analysis can be used to understand the stakeholder environment and to prioritise management resources. Paper presented at pmi global congress 2012north america, vancouver, british columbia, canada. Actual stakeholders will need to be interviewed to define customer needs and satisfiers see customer needs analysis and customer satisfier analysis.

Stakeholder analysis receives little attention in software development. Stakeholder management keeping stakeholders happy pmi. When it comes to any organizational project, all of the internal people and teams who the project will involve or affect are called its stakeholders. Stakeholder identification and analysis made easy for. They have the power to exert positive or negative influence over the project, its deliverables and its team members. Such knowledge allows project managers to interact more effectively with stakeholders and to increase support for a given policy, program, or project. A stakeholder register is a project document that records the details of your stakeholders. Pmp certification study notes project stakeholder management. May 31, 2017 this feature is not available right now.

Stakeholder a stakeholder is anyone who has a stake in the project. This exercise will need to involve all members of the team. Stakeholder participation is also key to fostering commitment to. Team clarizen on tuesday, december 19, 2017 when managing a project, no matter how big or small, one of the most essential parts of the planning process is the identification of the relevant project management stakeholders and the listing of all individuals and groups involved at each step in the life. Good stakeholder analysis matrices should display each person or groups interest in the change, where interests converge, the level of influence, and who will have a voice in the new. Stakeholder analysis project management skills from. Decompose work packages for which they are responsible into schedule activities.

Stakeholder engagement plan krumovgrad gold project bulgaria december 2014 glossary ii livelihoods. Stakeholder analysis sa is a methodology used to facilitate institutional and policy reform processes by accounting for and often incorporating the needs of those who have a stake or an interest in the reforms under consideration. As per pmi, stakeholder analysis is performed by the following. Planning effective stakeholder management strategies. Free 6 pdu for attending pmi business analysis virtual conference 2016 2 nov 2016 22 sep, 2016. Pdf stakeholders are all internal or external actors, social and economic partners of a company. This document will assist project managers in preparing to interview all stakeholders in a project. Stakeholder register in project management pm study circle. Managing stakeholders is much more than communications stakeholder management the focus is on engagement a key goal for the stakeholder management is how to attain effective engagement for all appropriate stakeholders look to. Summaries of research for the reflective practitioner rethink. Project stakeholder management according to the pmbok.

Stakeholder theory, however, argues that the interests of all stakeholders not just those with a financial stake in the business should be taken into consideration. Hence stakeholders can be called as the key people involved in a project. Aug 31, 2018 manage stakeholder engagement involves communicating as well as working together with the stakeholders to meet their expectations and needs. Stakeholder analysis is the first step in stakeholder management, an important process that successful people use to win support from others. Role of team and stakeholders certified associate in. What is cost benefit analysis in project management. A stakeholder analysis template in excel is one of the most common formats to use when preparing a stakeholder analysis matrix or map. It will help you understand the general needs of various groups an individuals that your project will impact. Plan scope management plan schedule management plan cost management plan stakeholder management one new controlling process added.